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IBIDie Setup

Note: These instructions are based on IBIDie version 1.15.16D. If you are on a different version of IBIDie and the directions do not work for that version, please email support@mvb-online.com and tell us what version you are using.

Benefits of Ordering Through IBIDie

  • Lower cost of goods (better discount, ability to use promo codes for even more discount, qualify for publisher coop)
  • Extended payment terms
  • Hassle-free returns (fewer restocking charges, increased return limits)
  • Centralized ordering (more efficient, better staff communication)

Let’s get you setup so you can start saving time and money today!

Step 1: Get Prepared

  • Check the Pubnet Supplier Lists for the SAN numbers of the vendors you wish to setup.
  • Make sure your vendors have been told (by you or MVB) that you will be placing orders through Pubnet so they know to look for them.

Step 2: Pubnet Vendor Setup

If you’ve never ordered with Pubnet through IBIDie then you’ll need to setup a Pubnet vendor and then register it in your configuration.

  • Display the Vendor Code for Pubnet or create a Vendor Code for Pubnet if one does not already exist in the Vendor Table.
  • Enter your Pubnet Password (from your Welcome to Pubnet email) in the Password field – bottom left column
  • Fill in both the FTP Upload Folder & FTP Download Folder with: edi.pubnet.org
  • Fill in FTP User Name as pn42
  • Fill in FTP Password as pn42VL
  • Fill in FTP Site with: ftp-edi.pubnet.org
  • Account: enter your Pubnet user id (from your Welcome to Pubnet email) – this will probably be your store’s san #.
  • Order Format: --None—
  • <F1> Add if adding a new Vendor Code or <F2> Update to update an existing Vendor Code.

Step 3: Configure Your Pubnet Vendor

  • Main Menu
  • <F2> Configuration
  • <F1> Computer Setup
  • Page: General Settings
  • Enter the Pubnet Vendor code in the Pubnet Vendor field.
  • <F2> Update
  • Log completely out of IBIDie and back into IBIDie to store the configuration change.

Step 4: Find/Create Your Vendors in IBIDie

In the Vendor Table, setup or flag each existing Vendor/Publisher that you will be transmitting orders to via Pubnet:

  • Create a Vendor Code or display the existing Vendor Code of each Vendor to be transmitted via Pubnet.
  • Enter the Vendor’s SAN number in the SAN number field in the lefthand column.
  • Select the Order Format that this Vendor uses in the top righthand column [either Pubnet X12 (3060) or Pubnet X12 (4010)]. It is NOT necessary to re-enter all the FTP info from Step 2.
  • <F1> Add if adding a new Vendor Code or <F2> Update to update an existing Vendor Code.

Step 5: Test with a Real Order

  • Make sure to create your order under the specific Vendor/Publisher’s Vendor Code, not the Pubnet Vendor Code record.
  • Find your purchase order in the Purchase Orders screen. Since you will have configured the vendor for EDI, the <F7 Transmit> and the <F8 Receive> function buttons will both be active.
  • To include a special offer/promotional code, put the special offer code preceded by a semi-colon in the Special Instructions field -- for example ;CODE.
  • To backorder, check the Backorder box in the lower left. After checking the Backorder box you can then select from a drop-down list of more specific backorder options. Once you have checked the Backorder box you must also enter a date in Date Required field, which the vendor will treat as the cancellation date for any backordered items.
  • To send the order select <F7 Transmit>.

Step 6: Get a Purchase Order Acknowledgment/Confirmation

  • Each publisher processes orders on their own schedule and then sends back a Purchase Order Acknowledgment (POA). Assuming you’ve told your vendors that you will be ordering through Pubnet, you should typically receive a POA from the Big 5 publishers in less than 24 hours (some take less than 10 minutes) and from all publishers within 48 hours.
  • You can check for the POA as frequently as you’d like. The first time you order from a vendor or if you are using a promo code you’ll want to try to get the POA as soon as possible. Otherwise, you may want to build a habit of getting all your POAs at a set time each day.
  • If the POA file is not ready at the time of transmitting the order, you can request the acknowledgment file at a later time via the <F8 Receive> button.
  • To view or print the acknowledgment, select [Yes] when prompted to View Report.
  • The Xmtd column in PO grid indicates the status of POA file receipts. The letter Y in the Xmtd column indicates the PO has been transmitted but no acknowledgment has been downloaded, while the letter C indicates an acknowledgement (Confirmation) has been received.

Step 7: Add More Vendors

Repeat Steps 4-6 for each vendor you wish to set up for direct ordering through IBIDie.

Troubleshooting and Support

IBIDie Support: 415-863-0997, ibid@ibid.com

If you do not receive your order confirmation within 24-48 hours, advanced users can try troubleshooting on their own. Otherwise, contact MVB for help.

Other issues: email us at mvb-online@support.com to set up a support call.