Information Sent & Received via Pubnet

Pubnet can deliver many different types of electronic documents sent to/from your POS and your vendors. There are 4 main document types used in ordering. We refer to these as the Core Four:

1. A PO (purchase order, called an 850 document) from your POS to a supported vendor
2. A POA (purchase order acknowledgment, called an 855 document) from the vendor to your POS confirming receipt of the order
3. An ASN (advance ship notice, called an 856 document) from the vendor to your POS, detailing the books in a specific box
4. An Invoice (an 810 document) from the vendor to your POS

Additionally, some POS providers support publisher stock-checking (technically this is carried out behind-the-scenes through our Pubeasy platform).

Just like any purchase order you create, you will need a PO# and a list of ISBNS and quantities. You can also set whether you will accept backordered items. Publisher promo codes may be used when placing orders via Pubnet. If supported by your POS, you may also specify shipping level (eg, standard ground, 2^nd day, overnight).

After you send an order, Pubnet delivers it to the publisher, who will “pick it up” and process it within 1-2 business days. The publisher will respond with a POA that verifies receipt of the order, availability by line item, and corrected pricing.

Once the POA is processed, your POS will move the PO from Draft to Open and any titles the publisher cannot supply (out or print or perhaps you added something to the wrong vendor PO) will cascade off.

An ASN is used by the publisher to inform you when the products you ordered have left the warehouse and how they are packed. When a package (box, multiple boxes, pallet) arrives, it is marked with a barcode linked to the ASN, so that it can be scanned and update your inventory automatically if your POS software supports this function.